| DEPARTMENT: | MDO |
| LOCATION: | VKIA Jaipur (Raj) |
| MAIN PURPOSE OF THE JOB: | To serve as a proactive strategic and analytical partner to the Director, driving key organizational initiatives, tracking cross-departmental execution, and optimizing business processes. The Technical Coordination Executive ensures seamless operational performance by delivering structured, decision-ready reporting, facilitating leadership communication across teams, and taking end-to-end ownership of high-impact projects and administrative operations |
KEY ACCOUNTABILITIES
| KEY RESULTS: -Administrative Efficiency -Action Plan Execution -Analytical Support -Project & Process Improvement -Leadership Representation -Ground-Level Insight Sharing -Manage various dashboards. KEY ACTIVITIES: -Manage all logistical and administrative tasks, including bookings, agendas, and meeting setups. -Prepare and circulate Minutes of Meetings and follow up on task closures. -Track and analyse lead times and other metrics for reporting and improvement suggestions. -Support the Director with brainstorming sessions and idea validation. -Identify inefficiencies and suggest process improvements across departments. -Convert raw operational data into structured, decision-ready information. -Lead or coordinate high-impact projects that increase organizational efficiency. -Share relevant ground-level observations and employee pulse with the Director to aid leadership actions. -Prepare and publish a company-level dashboard. -Identify areas of improvement in various departments and get those improved by the Director. -Coordinate with Department HODs to close meeting action points. -Suggest Director with ideas and approaches and solutions on various interventions with people and departments. |
| EXPERIENCE & QUALIFICATIONS: | Qualification (Must/Desirable): Graduate or Master’s. Experience: Min. 3 to 5 years’ experience as an Executive Assistant, Personal Assistant, or similar role as an assistant or secretary to the Director/VP of a company. |
| SPECIAL SKILLS: | –Strategic & Analytical Thinking – Ability to see beyond tasks and understand the business purpose. –Proactive Ownership – Works without reminders; drives outcomes with minimal direction. –Execution Excellence – High standards of accuracy, timeliness, and thoroughness. –Professional Maturity – Represents the Director with integrity and composure. –High Learning Aptitude – Grasps new systems, processes, and tools quickly. –Communication & Coordination – Strong interpersonal skills for seamless follow-ups and alignment across teams.- –Confidentiality & Discretion – Handles sensitive data and strategic discussions with trust and discipline. –Problem Solving – Brainstorming with the Director to find solutions. –Tech & Tools Proficiency – Skilled in MS Office, Google Workspace, and data presentation tools. |
